JOB TITLE: Accounts Payable Specialist
DEPARTMENT: Finance
REPORTS TO: Finance and Grant Manager
SALARY: $55,000 – $60,000 Annually
CLASSIFICATION: Exempt
SCHEDULE: Monday – Friday, 8:00 am – 5:00 pm
DATE POSTED: 08/26/2026
Applicants are encouraged to apply by 09/10/2026. Applications received after this date may not be considered.
JOB DESCRIPTION
The Accounts Payable Specialist performs a variety of functions and activities required for accounts payable, procurement, compliance, and administrative duties.
VETERAN COMMITMENT STATEMENT
We proudly hire Veterans and value the dedication, discipline, and leadership they bring to our workforce. We encourage Veterans and transitioning service members to apply and are committed to supporting their continued career growth in the civilian workforce.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Assist in counting daily cash revenue from the buses and lift vans
• Prepares timely and accurate daily cash and credit card revenue reports
• Process invoice and create payment requests through the company’s ERP system in a timely manner while ensuring accuracy and compliance with applicable requirements.
• Maintain accurate records in compliance with applicable federal, state and local requirements.
• Work with vendors and internal team members to identify and resolve statement/payment discrepancies.
• Reconcile monthly P-card purchase activity and travel reimbursements.
• Submit requisitions as authorized for procurement of goods and services and complete procurement actions through the City Purchasing Division.
• Perform other duties as assigned to support departmental and organizational needs
MINIMUM REQUIREMENTS
• A bachelor’s degree in accounting, public administration, economics, finance, business administration, or a related field.
• In lieu of a bachelor’s degree, a high school diploma or equivalent and three (3) years of progressively responsible accounts payable experience.
PREFERRED QUALIFICATIONS
• Experience working with Oracle software preferred
KNOWLEDGE, SKILLS, AND ABILITIES
• Verifiable proficiency in Microsoft Office Applications (Outlook, Excel, and Word required)
• Strong organizational skills with exceptional attention to detail and accuracy
• Ability to interpret policies and procedures, analyze data, and make sound decisions
• Ability to communicate effectively with management and internal and external stakeholders
• Ability to learn and utilize financial software systems, including Orbit and Oracle software
• Ability to read, interpret, and apply financial policies, procedures, internal control standards, and audit requirements
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee is regularly required to sit; use hands to finger, handle or feel objects, tools, or controls; and see, talk and/or hear.
• The employee may experience repetitive motion of wrist, hands, and/or fingers and may occasionally reach above shoulders, below waist and from the waist to the shoulders.
• Ability to lift up to 10 pounds regularly and occasionally lift and/or move up to 25 pounds
• Capability to sit and stand for extended periods.
WORK ENVIRONMENT:
• The noise level is usually quiet
• Duties are performed at a computer workstation for extended periods
• Work is performed in a standard office environment
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
