SUPERVISOR: Grants and Finance Manager
JOB DESCRIPTION: The Accounts Payable Specialist, under the general supervision, performs a variety of functions and activities required for accounts payable, procurement, compliance, and administration duties.
SALARY: $55,000 to $60,000 (salary to change as responsibilities increase)
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Manages the utilization of capital and operating budgets for KAT
· Assist in counting the daily cash from the buses and lift vans. Beginning time could be as early as 6:30am on Mondays and 7:00 Tuesday through Thursdays.
· Prepare A/P items, ensure accurate entry into Oracle accounting software, review and edit reports, and process payments.
· Maintain vendor relations, A/P records and files, and obtain necessary approvals and documents to ensure timely payment to all vendors. Processes invoices for payment against grant funds and ensures all expenditures are compliant with federal, state, and local requirements.
· Reconcile monthly P-card purchase activity and travel reimbursements.
· Assist with the development of budgets, including revisions, and amendment.
· Coordinates with the City of Knoxville’s Finance and Accounting Department on receipt, disbursement, and accounting of grant funds.
· Prepares cash reports and other documentation needed for oversight of the money collection process
· Where appropriate, obtain required vendor quotes for procurement of goods and services and complete procurement actions through the City Purchasing Division
· Coordinate with the City Purchasing Division to add potential vendors to the City’s authorized vendor list
EDUCATION/EXPERIENCE:
· Bachelor’s degree in Accounting, Public Administration, Finance, Business Administration or related field
OR
· High School diploma and five(5) years progressively responsible experience in an accounts payable position
· Experience working in transit or oracle software is preferred
SKILLS AND ABILITIES:
· Verifiable knowledge of Microsoft Office Applications (Excel and Word required)
· Ability to learn and use Orbit, Oracle Financial programs.
· Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
· Working knowledge of fund accounting, including appropriation and budget procedures.
· Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
· Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
· Ability to define problems, collect data, establish facts, and draw valid conclusions.
· Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS:
· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· The employee is regularly required to sit; use hands to finger, handle or feel objects, tools, or controls; and see, talk and/or hear. The employee occasionally is required to stand, walk and reach with hands and arms. May experience repetitive motion of wrist, hands, and/or fingers. Occasionally reaching above shoulders, below waist and reaching waist to shoulders.
WORK ENVIRONMENT:
· The work environment is representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· The noise level is usually quiet.
· Inside office conditions with moderate work pace pressure.
